Whether you’re just launching your new enterprise or you’ve been in business for a while, you’ve probably outlined a set of policies and procedures designed to ensure the safety of employees, foster a welcoming workplace, and ensure efficiency in operations. Now you need to consider that modern business is conducted not only in board rooms and cubicles, but in virtual space as well.
It is therefore imperative to create an internet security policy to complement your other operational policies and procedures. Of course, such policies are still in their relative infancy. With new threats popping up all the time you may feel some anxiety about your ability to keep up.
The good news is that many other businesses are in the same boat. A consensus is beginning to form concerning the best ways to develop and implement flexible internet security policies. These strategies are designed to adapt to technological advances and the evolving nature of hackers. Here are just a few key points you’ll want to include in your internet security policy.
Planning your policy should begin with considering a security strategy. This could include listing your objectives when it comes to implementing and maintaining internet security. It might also cover your ethical and legal responsibilities in terms of privacy laws meant to protect customers and employees.
Your policy should also include the variety of systems you use that operate online. Note how to protect each one with relevant security software and employee usage guidelines. Detailing these points will help you determine the course of your internet security policy. This way you can delve deeper into pertinent issues like which software to purchase, how much to spend, and how to train employees to do their part.
You may need some professional guidance when it comes to planning your internet security policy. If your business uses specialized software or equipment, your policy should include proper procedures pertaining to each specific system, network, and program you utilize. Naturally, this portion of your policy may change over time as you implement new software and systems.
It might seem like overkill to list specifications for hardware and software. However, if you expect employees to properly utilize these systems as part of their job, they need to understand potential risk factors so they can behave appropriately and keep your online operations secure.
Compartmentalization is a great way to increase the level of security for confidential data. For example, everyone in the company might need access to an employee directory, but you may limit access to financial records to only your finance and executive team.
While you may want to foster transparency and openness, you don’t necessarily want all of your employees to be privy to executive planning and communications. You also can’t allow unfettered access to sensitive customer data like credit card or social security numbers. By compartmentalizing and setting up a system of authorizations for different positions, you can help to protect your company and your customers.
Don’t forget to include behavioral information in your policy as well. You need to make it clear that employees are not to share access with one another or with outsiders and that they will face penalties for doing so.
Password and Network Policies
Some of your internet security policy will focus on the technical elements of securing your online operations. The rest will pertain to employee behavior as a means of teaching workers how to behave in a manner that helps to protect the company.
Your employees no doubt have passwords to access computers, accounts, networks, and data. Your password policy should provide clear rules and regulations regarding how to access resources and how password usage works.
It seems almost silly in this day and age to remind employees not to share their login information with anyone, including their coworkers. Yet, it is still necessary to include this in your policies, along with protocols for password creation.
You also need to train employees to operate in a careful manner when it comes to email and other network usage. Some of the most common ways hackers gain access to company data involves employee error. This includes the use of weak passwords and blunders like clicking spammy links, visiting dangerous websites, or downloading files that contain viruses, spyware, or malware.
Expectations and Penalties
Employees need to understand what you expect of them when it comes to internet security. It is also important that they understand the consequences, to the company and to themselves, should they fail to act appropriately. Irresponsible behavior could result in a devastating data breach. Spell out penalties associated with such failures so that workers have ample motivation to follow your internet security policy.